1c reflect alimony. Accounting info

Alimony is withheld from the salary either by a court decision or by a notarized agreement on their payment. The basis for this are almost all payments in favor of the employee from the company. In some cases, the payment of alimony is possible from temporary disability benefits.

In this article, we will show, using an example *, how the accounting of alimony is organized in 1 C 8.3 Accounting, if the enterprise has a simple system of remuneration in an automated mode.

* The example described in this article can be considered working only if 1C 8.3 accounting is carried out at an enterprise with a staff of no more than 60 people.

Example "Withholding alimony in 1C"

In the Red Acacia organization, a certain Peter Ivanovich Gerankin works as a manager. Salary 20 000 rubles. The organization received a writ of execution to withhold alimony. Retention conditions: start date - July 1, 2018, amount - 20%, to produce in favor of Zinaida Petrovna Semenova. Alimony is transferred by bank transfer to the bank account of the recipient Semenova, opened with a credit institution PJSC Sberbank of Russia. For the transfer, the credit institution takes a commission of 1% of the transfer amount, which the employer subsequently withholds from Peter Ivanovich Gerankin.

Step-by-step instruction

1. In the payroll settings, we find the operating mode “Payroll accounting and personnel records are maintained in this program” (ZIK-References and settings-Salary settings-General settings).

2. We activate “Keep a record of sick leave, vacations ...” (ZIK-Salary Settings-Payroll) so that it is possible to calculate and withhold alimony automatically.

3. We work with the directory "Contractors". We determine the recipient according to the received sheet (Directories-Purchases and sales-Contractors-button "Create"), fill in:

  • Counterparty type - Individual;
  • Name - Semenova Zinaida Petrovna;
  • Full name - filled in automatically.

In the group of details "Main bank account" we are looking for our credit institution, indicate the account number and other necessary values.

4. We add the credit organization PJSC Sberbank of Russia to our directory.

5. For alimony, a predefined "Writ of execution withholding" is used.

6. If, when transferring, the employer will pay for the services of a paying agent (Russian Post or a credit institution) and withhold the amount spent from the salary for this, then the “Payment agent’s remuneration” must be added to the list of deductions (ZIK-Salary Settings-Payroll-Deductions-button “Create "), fill in:

  • Code - any value of your choice;
  • Name/Category of withholding – select “Paying Agent Fee” or similar.

7. We start a new document "Executive list". It is available in the functional section "ZIK-Salary-Executive sheets".


Here we fill in:

  • Organization (if IB keeps records for several organizations). For our example, Red Acacia LLC;
  • In the field "Employee" in the reference book of the same name, we are looking for the person from whom the money is being withheld - Gerankin Petr Ivanovich;
  • In the "Recipient" from the "Counterparties" we select their recipient - Semenova Zinaida Petrovna;
  • The payment period in the “Hold from/to” field is from 07/01/2018, we do not indicate the end date; Calculation method *: fixed amount, %, shares - we have 25%.
  • "Comment" is filled arbitrarily.

*Legislative limitation of the considered deductions from salary is no more than 70%. Automatic control of the maximum amount of deductions in 1C is not performed, therefore, it is necessary to control and track the maximum amount of deductions for the received sheets manually.

After filling in the data, click "Submit and close."

8. Create a new "Payroll" (Salary-All accruals-button "Create"). Here, on the "Deductions" tab, data with the type "Deductions on Executive Documents" will be displayed.


After clicking "Fill", the columns here will be filled as follows:

  • "Employees" - employees for whom the documents "Executive List" are entered - Gerankin Petr Ivanovich;
  • "Type of operation" - according to the writ of execution;
  • "Result" - the calculated amount of deduction - 25% of the official salary of Gerankin Petr Ivanovich is 4,350 rubles;
  • "Recipient of retention" - counterparty-recipient from the list - Semenova Zinaida Petrovna;
  • "Basis" - our sheet, which served as the basis for deductions.

If the calculation "%" or "Shares" is selected in the sheet, then in the "Payroll" the amount of deductions in question will be calculated automatically from the amounts of wages that were assigned to the employee upon hiring or personnel transfer (for example, the amount of salary). If accruals were added to the employee in manual mode, for example, a quarterly bonus, then the amount of alimony will be automatically recalculated.

9. To deduct the agent's remuneration, it must be calculated manually by adding it to the "Payroll", on the "Deductions" tab by clicking the "Add" button. For our example, the size will be 4.35 rubles:

  • On the "Holds" tab, click the "Add" button;
  • In the column "Employee" from an identical reference book, we select "Gerankin P.I.";
  • In the column "Retention" - "Remuneration of the paying agent";
  • In the "Result" column, enter the number "4.35";
  • In the column "Recipient" of deductions, select "PJSC Sberbank of Russia" from the directory "Counterparties";
  • In the "Basis" column, select "Executive list of Gerankin P.I."

After filling out the document "Payroll", we save and post it. Wiring will be done. To view the postings, click on "Show postings and other movements of the document."

If the accrual and calculation of the amount of alimony is carried out “by hand”, then the “Execution Order” does not apply. Manual mode is active when there is no "Keep records..." checkbox. You can add the calculated amount to our document by clicking the "Hold" button.

If the conditions of the writ of execution are changed, for example, the amount of the percentage of deduction, the method of calculation is reduced, or the effect of the writ of execution is terminated, entering the conditions for the change in Accounting is not provided. Therefore, you need to make changes to the previously made document “Execution List” or cancel the posting (delete / mark for deletion) of the previously created document and enter a new document “Execution List”.

When the hold ends completely, in 1C 8.3 Accounting it is necessary to cancel the holding (mark for deletion / delete) of the sheet or change the value of the hold end date in the “Hold from / to” field.

In life, situations are not so rare when an employee must pay child support for his children. In this case, the employer receives a writ of execution, or a notarized agreement on the payment of alimony (which has the power of a writ of execution) is provided.

The accountant must deduct a certain amount from the employee's salary and transfer it to the recipient. Is it possible to arrange an operation for the accrual of alimony directly in "" without resorting to the help of "salary" programs?

Yes, you can. Let's take a look at what this requires.

Withholding child support from an employee when paying salaries in 1C

Let's calculate the salary for the required month: create a "Payroll" and perform automatic filling. We see that on the "Employees" tab, our payer in the "Deductions / Other" column has the amount of alimony calculated by the program based on the data of the "" document and the employee's salary.

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In the event that an employee, by a court decision, needs to pay alimony, a writ of execution is sent to the enterprise where he works. Instead, there may also be an agreement on the payment of alimony, which must first be certified by a notary. Subsequently, when calculating wages for this employee, the accounting department will withhold part of it in favor of the alimony recipient. It is possible to issue alimony in 1C: Accounting 8 and then we will consider how to do this.

First of all, you need to check the existing accounting settings in the infobase. To do this, go to the “Administration” section, then select the “Accounting Settings” item and then follow the “Salary Settings” link. The second way is to select the “Salary and Human Resources” section and select the “Salary Settings” item.

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In the window that opens, in the “Payroll” section, a check mark should be placed next to the “Keep a record of sick leave, vacations and executive documents” item.

Create a new document by clicking the “Create” button and fill in the details of the document.

We indicate the organization in which the employee is registered, and select the employee from the directory. Next, we indicate the recipient of alimony. The recipient is selected from the “Counterparties” directory, therefore, you first need to create a counterparty with the “individual” type and fill in its details, since in our example Petrov’s ex-wife will receive alimony, and the funds will go to the current account specified in her counterparty card. Set the date from which the retention will occur. Specifies the calculation method - there are several options to choose from. In our example, 25% of an employee's income will be withheld.

It should be remembered that from the point of view of the law there is a limit that is imposed on the amount of deduction - no more than 70%. The program does not use automatic control of the deduction amount, so manual verification of the entered information is required.

Additional text information can be entered in the “Comment” field. After filling, it remains to carry out the document. The posting document does not form and is created in order to prepare future retention.

We indicate the organization and the month of accrual, after which we click “Fill”. We see that, in addition to personal income tax, the program made a withholding in the amount of 7612.5 rubles for employee Petrov. This amount is 25% of his salary, minus personal income tax. For more detailed information, let's go to the “Holds” tab.

In the “Retention” column, we see that this is a retention based on an executive document, and we can also see who the recipient is. It remains only to carry out the completed document. If you open document transactions, then the last transaction will reflect deductions on the writ of execution.

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Step 1. Setting up accounting for alimony in 1C 8.3 Accounting

In order to automate the process of withholding alimony in 1C 8.3, you need to make adjustments to the salary settings, which can be easily found in the section Salary and personnel - Directories and settings -:

We are interested in the section Payroll, where it is necessary to check the box Keep records of sick leave, vacations and executive documents:

Attention! If there are organizations with more than 60 people in the 1C 8.3 Accounting database, then this checkbox will not be available and the automatic mode for calculating alimony will not be available. But 1C 8.3 also provides for a manual method for withholding alimony (we will analyze it later in the article).

Step 2. How to reflect a writ of execution in 1C 8.3 Accounting

The second step is to create a document . He is in Salary and personnel - Salary - Writ of execution:

Fill out the document Writ of execution in 1C 8.3 Accounting:

  • Organization – from the directory of the Organization, select the required one (if there are several of them);
  • Employee – from the Employees directory, select from whom the deduction will be carried out;
  • Recipient – from the Counterparties directory, select to whom the alimony will be transferred;
  • Hold from… to – enter the terms of the writ of execution;
  • Calculation methods – 3 options are provided: Fixed amount; Percentage; Share:


Step 3. Withholding alimony when calculating salaries in 1C 8.3 Accounting

Method 1. Withholding alimony in automatic mode

Now, after setting up in 1C 8.3 Accounting and entering all the necessary information, alimony will be withheld automatically when payroll is calculated. Let's use an example to show how this will happen.

Formed monthly . You can find it by going to Salary and personnel - Salary - All accruals. By clicking on this link, go to the magazine All accruals. To create an invoice, click Create:

And choose Payroll:

Fill in the month of accrual, organization and division (if you do not specify, then accrual will occur for all divisions) and click on Fill in:

We will conduct and check the postings for alimony in 1C 8.3 Accounting:

How to hold a writ of execution in 1C 8.3 ZUP 3.0, read in. Or watch the following video:

Method 2. Manual method for calculating alimony

What to do if the number of employees > 60 people and you can’t check the box Keep records of sick leave, vacations and executive documents? 1C 8.3 Accounting also provides for a manual retention method. Next, let's take an example of how to calculate alimony in 1C 8.3 manually.

You need to create a new hold in the plan of calculation types Holds. Let's move on Salary and personnel - Directories and settings - Salary settings:

Click Create:

Fill in the details:

  • Name;
  • Code – Unique code of the calculation type;
  • Retention category – Select the desired category from the list. In our case, the Executive Order is suitable;
  • Save the calculation type by clicking Write and close:

As well as in the case of automatic calculation, alimony is deducted monthly when paying salaries, but only manually. Let's create Payroll and fill it in:

tabular part accruals will be filled. Next, go to the tab hold, where we click Add:

Let's fill in the document table:

  • Employee – from whom we withhold alimony. Choose from the directory Employees;
  • Retention – the type of retention is indicated;
  • Result- enter the amount of deduction:

Let's pass the document. After, if we press the button Dt/Kt and look at the postings, we will see that in 1C 8.3 Accounting there is no deduction registration posting itself:

But the data was recorded in the register Accrual of deductions for employees:

The deduction registration transaction is documented Operation entered manually. For this, we pass Transactions - Accounting - Transactions entered manually:

Click Create. View Operation:

Manually create a posting for alimony in 1C 8.3 Accounting - Dt 70 Kt 76.41 for the amount of deduction. We fill in the necessary subcontos: for account 70 it is an employee, and for account 76.41 it is the recipient counterparty. Post the document by clicking Write and close:

Now all the processes for manually withholding alimony in 1C 8.3 Accounting 3.0 have been completed. We can look at the employee's pay slip and make sure that everything is accrued and deducted correctly. let's move on Payroll and Human Resources - Payroll - Payroll Reports: