Formation of lists in 1s for salary cards. Data exchange on payroll projects

They are stored in the section Salary and personnel - Directories and settings - Payroll projects.

A new payroll project is entered by clicking the Create button:

Enter data:

• The Bank field specifies the bank from . It would be more correct to find the bank by BIC in the directory;
• The Use the exchange of electronic documents checkbox is set if an electronic exchange with the bank of information on the transfer of wages is planned;
• If this box is checked, then you must fill in the number and date of the agreement with the bank, the currency for settlements with personnel and information about the bank. All these data are necessary for the correct filling of the file to the bank;
• In the Project name field, an arbitrary name is indicated that is understandable to users;
• In the fields File Format and Encoding, you must specify the values ​​that the bank requires;
• In the tabular form of the Bank Card Settlement System, by clicking the right mouse button, terms are added with the types of settlement systems that will be available when applying for opening personal accounts:

Step 2. Agreement with the bank for the transfer of wages in 1C 8.3

In the Directories - Purchases and sales - Counterparties section, add the bank where the salary project is opened in order to indicate it as a counterparty in payment documents. In the Main bank account section, specify the "salary account" of the organization:

Step 3. Personal accounts of employees by salary in 1C 8.3

Entering personal accounts of employees in 1C 8.3 Accounting 3.0 is possible in three ways.

Method 1. Entering personal accounts directly in the employee card

Salary and personnel section - Employees directory - Employee card - Payments and cost accounting section:

Enter the employee's personal account:

Method 2. Through processing Entering personal accounts

Section Salary and personnel - Payroll projects - Entering personal accounts:

• In the Payroll project field, select a valid payroll project;
• in the Month field – the month in which the personal accounts began to operate;
• The Fill button fills in the tabular part the full names of employees who have not entered a personal account in the employee card or have entered an incorrect personal account.

After filling in the personal account number column and clicking Save and close, the personal account is written to the employee card:

Method 3. Through processing Exchange with banks (salary)

If you use an electronic exchange of documents with a bank, then you can use this processing in 1C 8.3. Section Salary and personnel - Salary projects - Exchange with banks (salary).

When opening this processing, in the section Opening personal accounts, employees who do not have active personal accounts in the corresponding salary project are reflected in a tabular form:

It is necessary to put the cursor on the line with the employee and click Edit profile. A window with employee details will open. On all bookmarks, you must fill in the lines highlighted in red and post the document.

Or use another option - manually create the document Applications for opening personal accounts for several employees at once and after that all employees from the document will be reflected in the processing Exchange with the bank for payroll projects with the status Ready for unloading:

After that, the status of the application will change to Ready for unloading:

If, for some reason, the employee does not yet need to open a personal account, then you need to click Postpone in the line with this employee. You can make employees with the status Postponed visible again by clicking the button.

After all employees have the Ready for upload status, in 1C 8.3 you can upload data to a file through the button of the same name to the directory specified in the Exchange file catalog field and transfer it to the bank. After that, the status of unloaded employees will change to Unloaded to the bank:

When the bank sends a confirmation file, it must be uploaded by clicking the Upload confirmations button. Base 1C 8.3 will generate a document Confirmation of the opening of personal accounts and the account number will be recorded on the employee's card. The generated documents can be found in the journal of documents Confirmation of opening personal accounts through the Main menu - All functions.

How to generate a report on open personal accounts in 1C 8.3

Let's go to the Reports - Standard reports - Universal report section and make the following settings:

Select the required report generation period. Click the Show settings button to set the following settings:

• On the Grouping tab:

• On the Metrics tab:

• On the Appearance tab:

• After that, we will generate a report:

Salary payment in the presence of a salary project in 1C 8.3

Regardless of whether the organization conducts electronic exchange with the bank or does not conduct, a document is formed in 1C 8.3 Statement to the bank through the section Salary and personnel - Salary.

• In the Payroll project field, select the current project from the Payroll projects directory;
• The tabular part includes employees for whom there is a salary debt to the organization and personal accounts are opened in the corresponding salary project:

Transfer of salaries in the absence of electronic exchange with the bank in 1C 8.3

On the basis of the Statement, a Payment order is issued to the bank:

• The Bank account field is filled in automatically, based on the data from the organization's card;
• Recipient - from the Counterparties directory, a bank is selected in which there is a salary project;
• Beneficiary account - specify the payroll project account:

To register the fact of crediting salaries to the personal accounts of employees, in 1C 8.3, the document Write-off from the current account based on the Payment order is manually entered:

Transfer of salaries in the presence of an electronic exchange with the bank in 1C 8.3

In the Statement to the bank, by clicking the Upload to file button, a window will open for selecting the directory in which the file will be generated for transfer to the bank. The generated file can be opened and viewed through the Attached files section directly from Vedomosti to the bank:

Important: in the configuration of 1C Accounting 3.0, the possibility of generating an upload file only for Sberbank of the Russian Federation is implemented.

Exchange with the bank for salary projects in 1C 8.3

It has already been described above how to open personal accounts through the workplace “Exchange with banks for salary projects”. Let's see how:

• Upload payment statements to a file for transfer to the bank;
• Print out the list of transfers;
• Upload a bank confirmation of the transfer of amounts to employee cards;
• Close personal accounts for laid-off employees.

To upload statements to a file for a bank, you must first create a Statement to the bank. Previously, we have already created such a statement and uploaded it to a file, therefore, in processing, the status Uploaded to the bank appears opposite it. In the Show field, you can set the selection for unconfirmed or unloaded Statements to the bank:

By clicking the Print button, it is possible to print the Enumeration List or save it as a Word document:

Important: if there is no full name in the printed form of the List of salaries transferred to the bank, then it is necessary to check the completion of the Name History in the employee card:

Then, by clicking the Upload button, the file is uploaded either to the folder specified in the Exchange files directory field. Or if this field is not filled in, a window for selecting a directory for uploading opens.

After receiving a file from the bank with confirmation of the crediting of amounts to employees' cards, in processing it is necessary to click Download confirmations and only after that the 1C 8.3 program will generate the corresponding movements in the registers. When loading 1C 8.3, it will generate documents Confirmation of salary transfer. They can be found through the Main menu - All functions - Documents.

What to do if an employee's salary is not received

There may be situations when the amount is not credited to the employee. After uploading the confirmation, this is indicated by the status in the employee line. In this case, the debt to the employee is considered unpaid, and by clicking the Reissue link, you can create a new statement and upload it to a file again and download a confirmation from it.

Learning to transfer salaries to a card (in 1C: Accounting 8.3, edition 3.0)

2016-12-08T12:42:54+00:00

In this lesson, we will get acquainted with the capabilities of the "troika" (1C: Accounting 8.3, edition 3.0) in part salary payments employees through a bank.

Accountants who are faced with such payments for the first time have many questions, and today we will try to analyze the main ones.

So, let's begin

There are two ways to pay salaries through the bank:

• With the help of payroll.
• No payroll.

Under salary project means an agreement with a bank, according to which the bank opens for each employee organization personal account.

On payday, the organization transfers the wages of all employees to a special salary account in this bank one sum.

At the same time, the payment is attached statement indicating personal accounts of employees and amounts payable. The Bank, in accordance with this statement, itself distributes funds to the personal accounts of employees.

At the same time, different banks have different opportunities and requirements for working with a salary project when it comes to electronic document management, that is, when we transfer money to a salary account through a client-bank.

In this case (client bank), after sending the payment order, a letter is sent to the bank in any form with one of the following options attached to it (depending on the requirements and capabilities of the bank):

• printed and scanned statement of payments on personal accounts
• upload file directly from 1C
• download file from a special program provided by the bank

If we send a statement to the bank in the form of a file (upload), then usually the bank sends us a confirmation file in response, which we can also upload to 1C.

Creating a payroll project

Go to the section "Salary and personnel" item "Payroll projects":

We create a salary project for Sberbank:

Here is his card:

We intentionally do not check the box "Use the exchange of electronic documents" in order to analyze the case when we send the statement to the bank in printed form.

Entering personal accounts for employees

Suppose that the bank has created a personal account for each of the employees. How to enter these accounts into the system? By the way, why do we want to do this? Then, so that in the statement that we will form for the bank, opposite the full name of the employee, there is also his personal account.

If we have a lot of employees - you can use the processing "Entering personal accounts":

But in the example we have only 2 employees, so we will enter their personal accounts manually, directly into their cards (at the same time we will know where they are stored).

Go to the section "Salary and personnel" item "Employees":

Open the card of the first employee:

And go to the section "Payments and cost accounting":

Here we select a salary project and enter the personal account number received from the bank:

We do the same with the second employee:

Payroll

Go to the section "Salary and personnel" item "All accruals":

Calculating and posting payroll:

We pay wages

We create a new document in which we indicate the salary project and select employees (please note that their personal accounts are picked up):

We post the document and print the statement for the bank:

Here's what it looks like:

Based on the statement, we form a payment order:

In it, with a total amount, we transfer the salary to the salary account of the bank in which we have a salary project open:

Together with this payment, do not forget to attach a statement (with a register of personal accounts and payments) printed above in the form required by the bank (usually this is an arbitrary letter through the client's bank).

Uploading the register to the bank

Consider the possibility of uploading a statement (register) as a file to the bank. If your bank supports such an opportunity (or this is its requirement), then go to the "Salary and personnel" section, the "Payroll projects" item:

Open our salary project and check the box "Use the exchange of electronic documents":

Again we go to the section "Salary and personnel" and we see that two new items have appeared. We are interested in the item "Exchange with banks (salary)":

There are three basic options for uploading to the bank:

• Payroll
• Opening personal accounts
• Closing personal accounts

Let's stop at the first point. It allows us to upload our statement to a file, which is then sent by an arbitrary letter through the client-bank.

To do this, select the statement we need and click the "Upload file" button:

When a response comes from the bank, it will contain a confirmation file. You need to enter the same processing and upload this file through the "Download confirmations" button. With the help of this wonderful mechanism, we will be able to track which statements have been paid by the bank and which have not.

No payroll project

In this case each employee opens an account himself in any bank (at its discretion) and informs the organization of the full details of this account. The employee also writes an application for the transfer of his salary to this account.

On the day of payment, the organization transfers the amount due to the employee to his account in a separate payment order.

This way very inconvenient for accounting, especially when the company has a large staff, so many accountants prefer to remain silent about this possibility.

In this case, we do not indicate the salary project in the statement for payment.

In the program 1C Salary and Personnel Management 8, the mechanism for transferring salaries to the personal accounts of employees participating in the salary project is automated. But what if employees independently opened personal accounts in different banks? The answer is obvious: salaries must be transferred in separate payments for each employee. It's not obvious how to do this in the program.

In the program 1C Salary and Personnel Management 8, the mechanism for transferring salaries to the personal accounts of employees participating in the salary project is automated. A salary project is an agreement between an organization and a bank for the opening and maintenance of personal accounts for employees of the organization. At the same time, all employees are invited to open personal accounts in the bank specified in the salary project. Usually this is the same bank with which the salary project is concluded.

In this case, the accountant will have to draw up, as a rule, only one payment per month for all employees. The bank, having received funds from the organization, scatters them on the personal accounts of the employees of this organization. This approach is very convenient for the accountant of the organization, but not always suitable for the employee. He does not choose the bank that suits him, but, to put it mildly, they impose a bank on him.

The situation is gradually changing. Increasingly, there are organizations where employees themselves decide where they open personal accounts. But this significantly increases the burden on the accountant. For example, if there are 100 such employees in the organization, then the accountant will have to generate and send 100 payment orders to different banks every month.

Unfortunately, in the standard solutions of 1C, this process is not automated. Moreover, it is far from obvious. This article describes the algorithm for preparing these payments in the 1C Payroll and Human Resources 8 program, their subsequent transfer to the 1C Accounting 8 program and the necessary adjustments in the 1C Accounting 8 program itself.

Let's make a reservation right away that all the pictures refer to the programs 1C Salary and Human Resources Management 8 release 2.5.29.1 and 1C Accounting 8 release 2.0.16.2. Platform 8.2.13.202.

Here is an overview of the various ways to pay and upload data to an accounting program.

1. Entering information about personal accounts

In organizations that use a salary project, information about personal accounts is recorded by documents of the "Application for opening accounts" type. When carried out, it generates entries in the information register “Personal accounts of employees of the organization”. This document does not suit us. Firstly, because it describes the personal accounts of employees in one bank. Why multiply the number of unnecessary documents! Secondly, there are a lot of props that we don't need.

Fortunately, the information register "Personal accounts of employees of the organization" does not have a registrar. This means that it can be filled in manually. Open it with the command " OPERATIONS > Information register... > Personal accounts of employees of the organization ».

In the demonstration base at the employees of Akimova E.I. and Belova S.K. in the "Bank" column, like the rest of the employees, the value "Salary account (SL)" was previously set. It somewhat confuses the meaning of the "Bank" column.

Judging by the name of the column, the bank should be indicated here. However, in the demo database, instead, we see, it seems, the name of the bank account - Salary Account (SL). Banks are not called that. This is even more confusing.

Let's figure it out. To do this, double-click in any line on the value "Salary account (DL)". Two buttons will appear. Click on the button or on the hotkey F4. As a result, the "Contractors" directory will open in the selection mode.

Now it is clear that the "Bank" column should indicate the counterparty - the owner of this personal (salary) account. Our organization transfers salaries, or rather transfers money from a current account to a salary account opened with a counterparty. In other words, in the demo base, the term “Salary account (SL)” denoted the counterparty (bank) in which the salary (personal) account is opened.

We do not have a salary project. Therefore, in the information register “Personal accounts of employees of the organization”, it is necessary to refer to counterparties who are our employees.

This means that all employees whose salaries are transferred to banks must also be described in the Counterparties directory. In a typical configuration, this will have to be done manually. The only consolation for the calculator can be that this labor-intensive operation must be done once. The figure shows an example of a counterparty card for an employee Alimova E.I.

There is nothing complicated in the design of this card. In the "Account" attribute, set the desired value from the "Bank accounts" directory. Of course, they must be previously described.

When describing the bank account of a particular employee, indicate the bank where the account is opened for him and the actual number of this account.

In the "Name" attribute, specify the working name of the employee's personal account, for example, "personnel officer of Akimova E.I." In the attribute "Purpose" of the payment, specify something like "Payroll for l / s." That's the whole setup.

Please note that in the information register “Personal accounts of employees of the organization”, the column “Personal account number” should not be filled in. Its value is taken from the counterparty card.

2. Performing current operations

Now comes the usual current work of the calculator. Its only difference is that the documents “Salary payable to organizations” must be processed through a bank. Let's consider this procedure in more detail. As an example, in the demo database, the salary of two employees for March 2010 was accrued.

Since it is necessary to issue a separate payment for each employee, then documents “Salary payable to organizations” through the bank must be issued for each employee. The easiest way to do this is directly in the document "Payroll".

To do this, use the button "Create documents for the payment of salaries" as many times as there are employees in the tabular part of the document "Payroll". When you first click on this button, all employees from the document "Payroll" will be copied to the tabular part of the document "Salary payable by organizations"

In the "Payment Method" field, select "Via Bank". In the requisite "Bank", indicate the recipient of the salary Akimova E.I. from the directory "Contractors". Remove the rest of the employees from this statement, and post the document.

Then again, based on the document “Payroll”, we create a new document “Salary payable by organizations” through the bank for the next employee. And so on until the entire list of employees in the Payroll document is exhausted.

We just need to process payroll. This can be done in the journal "Salaries payable in the organization" on the basis of the relevant documents. But it seems that it is better to issue payment orders simultaneously with the documents “Salary payable to organizations”.

It is done like this. Without closing the form of the document "Salary payable to organizations", conduct it. To do this, click on the button. It is located on the toolbar of the document form. After that, use the button to create a payment order based on the document "Salary payable to organizations".

Pay attention to the next important point. Payment numbers are not automatically generated. They must be entered manually. In order to avoid conflict when they are transferred to the accounting program, one purely organizational issue must be resolved. Agree with the accounting department so that it does not occupy a certain range of numbers for the period of payment of salaries. For example, from the number DL00077 to DL00177 inclusive.

Also pay attention to the green comment in the payment order form: To pay for the document, you can enter it on the basis of the "Bank statement for the transfer of salaries" or register the bank's electronic response.

This means that the payment orders issued by us do not repay the organization's salary debts to its employees. It is easy to verify this by generating, for example, the report "Payroll in an arbitrary form."

We learn the fact of crediting funds to the employee's personal account from the bank statement or from the bank's electronic response. In the latter case, we mean the xml-file of the bank.

Let's say the fact of crediting salaries to l / s, we determine from a bank statement. In this case, on the basis of a previously issued payment order, it is necessary to draw up the document “Bank statement for the transfer of salaries”.

Recall that this operation is executed in the program 1C Salary and Personnel Management 8. Only after the execution of extracts in the program 1C Salary and Personnel Management 8, the fact of debt repayment is recorded. This can be verified using, for example, the report "Payroll in free form".

It is important to understand the following feature. In the program "1C: Accounting 8", the document "Write-off from a personal account" with the operation "Transfer of wages" registers the fact of debiting funds from the current account and crediting them to the salary account. In the program "1C Salary and Personnel Management 8" the document "Bank statement for the transfer of salaries" has a slightly different purpose. He simply informs the program "1C Salary and Personnel Management 8" that the salary arrears to employees have been repaid.

3. Uploading data from the program 1C Salary and Personnel Management 8

Usually, documents of the type “Bank statement for the transfer of salaries” are issued the next month after the salary is calculated and payment orders are issued. It is important to remember that before uploading data to the 1C Accounting 8 program, it is necessary to carry out the following documents.

• Calculation of insurance premiums.

If all these operations are completed, you can upload the data. To do this, run the processing "SERVICE·Data exchange®Upload data to the accounting program".

It is very important to pay attention to the following points.

• Employee detail. We issue payment orders for each employee. Therefore, in the accounting program, you will have to keep analytical records on account 70 “Settlements with personnel for wages” also in the context of each employee.
• Cash documents. In order to upload payment orders to the accounting program, it is necessary to set the “Cash documents” flag.

The sign of analytical accounting for employees must be set in both programs. In the 1C Payroll and Human Resources 8 program, open the "Program Settings" form and activate the "Payroll Accounting" tab. Indicate on it the accounting program and the sign of detailing the calculations for employees.

In the 1C Accounting 8 program, open the "Accounting Settings" form and activate the "Personnel Settlements" tab. Fill it out as shown.

In the "Upload data to the accounting program" processing, specify the location and name of the upload file and click the "Run" button. If the processing does not detect any errors, then you can proceed to upload this file to the accounting program.

Copy the value of the "Data file" attribute in the "Uploading data to the accounting program" processing. It will come in handy when loading data into accounting.

3. Loading data into the program 1C Accounting 8

In our case, this is 1C Accounting 8 ed. 2.0. Start the processing "SERVICE > Data exchange with "1C: Payroll and HR 8" > Load data from the "Salary and HR" configuration. In the "Data file" field, paste the previously copied value of the "Data file" attribute from the "Uploading data to the accounting program" processing.

Click the Run button. If no errors were found during loading, we continue to work in the accounting program.

In the 1C Accounting 8 program, open the Payment Orders journal and make sure that the payments we created in the 1C Payroll and Human Resources 8 program were successfully transferred.

In the program 1C Accounting 8 ed. 2.0 write-off of funds from the settlement account of the organization is registered by documents of the type "Debit from the settlement account". Since there will be a lot of payments of this kind, it is better to do the following.

Open the "BANKS · Bank Statements" form. Fill in the header and click on the "Select" button. The form "Selection of unpaid payment orders" will open.

After specifying the date and the bank account of the organization from which the banks were instructed to write off the funds, the tabular part of this form will automatically be filled in with previously issued payments. Among them, it is necessary to mark with flags those of them for which there was a write-off from the current account. Then click on the "Generate Statement Lines" button.

As a result of this operation, documents of the type "Debit from the current account" are automatically created. By default, they perform the "Pay to Vendor" operation. As a result, postings are formed to the debit of account 60.01 “Settlements with suppliers and contractors” from the credit of account 51 “Settlement accounts”.

We are not at all satisfied with this state of affairs. Therefore, each document "Write-off from the current account" must be adjusted. You can open them directly from the "Selection of unpaid payment orders" form. To do this, just double-click on the corresponding line of its tabular part. For example, open the document "Debit from the current account" for Belova S.K. and do the following in it. It is important to follow the order of these steps.

Click on the button and make sure that the document has made the entries we need.

Two subcontos are attached to account 70: “Employees of organizations” and “Types of payroll calculations”. In the posting of the document “Write-off from the current account”, the value of only the first subconto is indicated - Belov Sergey Konstantinovich. The document “Write-off from the current account” does not “know” anything about the second subconto. At the same time, in the document “Reflection of wages in regulated accounting”, transferred from the 1C Salary and Human Resources 8 program, this subconto is filled.

In a typical configuration, this situation will have to be corrected manually. To do this, in the form "Result of posting the document Write-off from the current account" set the flag "Manual adjustment (allows editing the document)". Fill in the second subconto with the desired value.

In a similar way, we redo the documents “Write-off from the current account” for all employees. The following figure shows the report "Account Card 70" with selection by Akimova E.I.

Remember, by default, the documents “Debit from the current account” form postings to the debit of account 60.01 “Settlements with suppliers and contractors” from the credit of account 51 “Settlement accounts”. To correct this error, we replaced the operation “Payment to the supplier” with the operation “Transfer of wages” and again debited the current account.

With a large number of documents, it is easy to miss a document by mistake. To make the error not so catastrophic, and it would be easy to detect, you can perform additional configuration.

The first thing to do is to create a special folder (group) in the "Contractors" directory. For example, "Bank employees". In it, place all employees whose salaries are transferred to banks.

Now open the information register "Accounts with counterparties" and create a new entry in it, as in the figure.

The document “Debit from the current account” by default will generate a posting to the debit of account 70 “Settlements with personnel for remuneration”, but without filling out its analytics. This is not good, but still better than account 60.01 "Settlements with suppliers and contractors."

The main reason why we made this setting is that it will help us to find errors when debiting from the current account. Let's say we forgot to correct the document "Debit from the current account" from Belov S.K. Let's generate the report "Account card for account 70" no employee selection. Presence of signs<...>indicates that the corresponding subconto values ​​are not specified in the documents.

Double-click in the report on the document "Write-off from the current account" and correct it as described above. To search for such an error, you can also use the report “Account Card 51”.

conclusions

There are three main conclusions from this example.

• Firstly. Typical configurations of the 1C company are focused primarily on solving typical problems. That is, those accounting tasks that are most often encountered in practice. In order not to overload the functionality and not increase the cost of the program, the user does the automation of a non-standard solution for an additional fee.
• Secondly. Almost always, standard configurations allow solving non-standard tasks. True, the solution of these problems is not automated. To find such a solution, two conditions are necessary: ​​good knowledge of the subject area and the program.
• Third. The described salary transfer algorithm is more suitable for organizations with a relatively small number of employees. Where this condition is not met, it is necessary to contact the partners of 1C to automate this section of the program.

In conclusion, we will once again present the algorithm for transferring employees' salaries to their personal accounts opened in different banks.

1. In the directory "Counterparties" describe your employees and indicate their bank details.
2. Manually fill in the information register "Personal accounts of employees of the organization."
3. Perform all necessary payroll and insurance premium calculations.
4. Document “Salary payable to organizations” through the bank for each employee separately.
5. Based on the documents "Salary payable by organizations", create the documents "Payment order".
6. Create a document “Reflection of wages in regulated accounting”.
7. Upload the data from the program "1C: Salary and personnel management 8".
8. Load the data into the program "1C: Accounting 8".
9. In the program "1C: Accounting 8" draw up the documents "Debit from the current account".
10. Inform the program "1C: Salary and personnel management 8" about the repayment of the debt. For example, the document "Bank statement for the transfer of salaries."

ATTENTION: a similar article on 1C ZUP 2.5 -

Hello dear site visitors. Today, in another post, we will continue to discuss features of accounting in 1C ZUP 3.1 (3.0), let's talk about the settings salary payments. Consider specific examples of advance payment (all methods of advance payment) and salaries. Let's analyze all the salary payment options supported by the program that are present in ZUP 3.0 (3.1):

• within the framework of the salary project - the document "Statement to the Bank",
• by transfer to an arbitrary bank account - the document "Statement of transfers to accounts",
• through the cash desk - the document "Statement to the cash desk",
• through the distributor - the document "Statement of payment through the distributor".

We will also consider the main features of reflecting the payment of wages in ZUP edition 3, which distinguish it from 1C ZUP edition 2.5.

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If we choose payment through the cash desk, then it is necessary to reflect the fact of payment of salaries to employees of this organization by a document "Vedomosti to the cashier" in the Payments section. If we choose to pay salaries by crediting to the card, then this fact is reflected in the document "Vedomosti to the bank". In our example, we will select the payment "By crediting to the card". Here we will immediately indicate the Salary project, within which this payment will be reflected. This field is optional, but if we want the program to automatically allow us to form directly from 1C ZUP registers for uploading to the client bank then this information must be filled in.

We can create a Payroll project through the "Payments" section in the directory "Payroll Projects". Let's add, for example, one "Salary project" - let's call it "Sberbank". Actually in 1C ZUP 3.0 (3.1) you can create several salary projects at once, if the organization uses the services of several banks, and in the context of these projects, reflect payments, i.e. it will be possible to generate a separate document for payment within the framework of each of the salary projects "Vedomosti to the bank".

So, in the details of the salary project, you must specify the name of the bank, check the box Use electronic document exchange(if we want to upload payroll statements to a file for sending to the bank and upload confirmation files from the bank), fill in information about the bank, as well as about the concluded agreement. After we write down the document “Sberbank (Salary project)”, it will immediately be available for selection in the “Salary project” field in the “Accounting and salary payment” settings in the organization’s information, as well as when filling out the “Statement to the bank” document.

If our organization has some subdivision to which the payment is made not within the framework of the Payroll project, but, for example, through the cash desk, then it is necessary to set this payment method in the settings of this subdivision. Let's go to the "Settings" section, open the "Subdivisions" directory, select the subdivision we need and on the tab "Accounting and Payroll" we will see the group of settings “Payment of salaries to employees of the department”. By default, these settings set the method that is specified in the settings for the organization as a whole. But we can redefine it. The following payment methods are available: through the cashier, by crediting to the card or through the distributor.

Separately, I would like to explain the method of payment "Through the distributor". In the settings for the organization as a whole, this method was not available to us, and in the settings of the unit, we can already select this option and specify in the field a specific individual who will be the distributor in this unit. If there are several such distributors, then we can reflect the payment of wages in the context of these distributors. If we decide to make a payment through a distributor, then for the fact of payment it is necessary to use the document "Payment sheet through the distributor"(section "Payments").

In our example, there is only one division, so we will choose the payment method “As for the entire organization”, i.e. by crediting to the card as part of the salary project.

In the appropriate field, fill in the name of the bank and the number of the personal account. Let's save the changes.

Now the fact of paying salaries to an employee Sidorov S.A. we will reflect the document (section "Payments"). This document should not be confused with the Bank Statement document. The document "Statement of transfers to accounts" reflects the payment to the employee's personal bank account, and the document "Statement to the bank" reflects the payment within the framework of the salary project. We will look at these documents in more detail when we analyze the payment of advances and salaries to employees using specific examples.

So, we have considered with you all the methods of paying salaries supported in 1C ZUP 3.0 (3.1):

1. Through the cashier (document Statement to the cashier)
2. Through distributor (document Distributor payout sheet)
3. By transfer to an arbitrary bank account (document Statement of transfers to accounts)
4. By crediting to the card, within the framework of the salary project (document Statement to the bank)

I repeat that the ways of paying salaries can be set:

• for the organization
• for the division
• for an employee.

The settings set for an employee take precedence over the settings set for a department or for the organization as a whole. The settings set for the department take precedence over the settings set for the organization, i.e. the program first of all keeps track of what settings are set for the employee, then for the department, and only then for the organization.

Advance payment methods used in the 1C ZUP 3.1 (3.0) program

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We have established the settings necessary for our example for the places of payment of salaries, now we will consider how to reflect the fact of advance payment in the program. Payment of salaries according to the legislation must be made at least twice a month, the advance payment is precisely the payment for the first half of the month. First you need to set the method of calculating the advance, which is necessary for our employees.

An advance payment can be made in 3 ways:

1. Calculation for the first half of the month
2. Fixed amount
3. As a percentage of the employee's payroll

Initially, in the program, the advance payment option is assigned to the employee in the document " Recruitment» on the «Payment» tab in the Advance payment field.

When choosing an option "fixed amount", in the field we indicate the specific amount that will fall when filling out the document "Statement ..." with the type of payment "Advance payment".

When choosing an option "Percentage of the tariff", in the field you must specify the percentage that will be calculated from the Wage Fund (PAY). Those. when filling out the document “Statement…” with the type of payment “Advance”, the program will request the payroll of the employee and the percentage of the advance, and based on these data, calculate the advance when filling out the “Statement …”.

When choosing the option, you do not need to indicate any indicators, but before filling out the “Statement ...” for the payment of an advance, you must enter another intermediate document (the “Salary” section - the document journal “Accruals for the first half of the month”).

It should also be noted that the program 1C ZUP 3.1 (3.0) methods of advance payment assigned to employees in the document "Employment" can be changed:

1. document Personnel transfer(section "Personnel" - the journal of documents "Receptions, transfers, dismissals). On the "Payment" tab, check the box and specify a new method for calculating the advance.
2. document Change in wages(section "Salary" - the journal of documents "Change in the payment of employees"). In the same way as in the document "Personnel transfer" check the box and specify a new method for calculating the advance.
3. document Advance change. Access to this document can be obtained from the main menu "All functions" (unfortunately, it is not available in the navigation panels), it allows immediately for a group of employees, by selection from the list of employees, to change the method of calculating the advance from a certain month. This is a more convenient document than the documents “Personnel transfer” and “Change in pay”, if several or all employees need to change the method of calculating the advance at once.

Calculation of the advance in the document "Accrual for the first half of the month"

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For all employees, according to the condition of the example, we will assign an advance payment method - "Settlement for the first half of the month". Before calculating the advance payment for the month of October, it is necessary to enter into the program all inter-settlement charges and deductions paid along with the advance payment. Enter all deviations from the work schedule (which we want to take into account when calculating the advance), also enter all personnel changes and changes in planned accruals for the period from 01 to 15.

Now let's create a document «(section "Salary"). It is very similar to the document “Payroll and Contributions”: we indicate the month of October, for which the advance payment will be calculated, the date in the “Calculation of the first half of the month before” field - the middle of the month (10/15/2016) is filled in the program automatically. Press the "Fill" button and the program will calculate the advance payment for those employees whose payment method is assigned "Settlement for the first half of the month."

The calculation takes place before the specified date, i.e. the hours worked by employees for the period from 01.10. until 15.10. In document " Accrual for the first half of the month " all planned accruals are included, the settings of which indicate that they are accrued when calculating the first half of the month. Open the details of the calculation by clicking on the button "Show calculation details", and analyze the calculation of our employees. I remind you that the example on the basis of which we consider this topic was started in a previous article:.

For example, let's look at the employee Ivanov A.M., who was hired from October 10th. Accordingly, the advance payment is calculated for the days worked in the period from 10.10 to 15.10, i.е. in 5 days. The calculation is made in accordance with the formula Salary*Part Time Share*TimeDays/NormalDays:

30,000*1*5/21=7,142.86 rubles.

Also in the document Accrual for the first half of the month " all planned deductions are calculated, and personal income tax is taken into account (the “Personal Income Tax” tab) for the period from 01.10. until 15.10. On the “Deductions” tab, we see the amount of the assigned deduction on the writ of execution for employee N.S. Petrov.

The amount of personal income tax in this document is, as it were, a preliminary calculation of the tax in order for the advance payable to be filled in taking into account personal income tax. But real there will be no calculation and deduction of personal income tax when accruing and paying an advance. Also, there is no real payroll in the document, but only the calculation of the amount of the advance, i.e. at the final settlement for the whole month (October) when filling out the document “all accruals from 01.10 to 15.10 will be calculated again. Here is the intermediate calculation of the amount to be paid in advance. After holding the document Accrual for the first half of the month " we will not see any accruals in payroll reports, even if we generate an employee's pay slip, it will also not indicate accruals and personal income tax for this period.

So, let's pass the document " Accrual for the first half of the month, and now we can enter statements for the advance payment.

Payment of an advance in the program 1C ZUP 3.0 (3.1) in the documents "Statement to the bank" and "Statement of transfers to accounts"

Let's go to the "Payments" section and create a document "Vedomosti to the bank", in which we indicate the Month of payment (October), in the "Pay out" field, select from the proposed list of payments - Prepaid expense. Be sure to indicate the salary project, in our example it is Sberbank and click the "Fill" button. The program will automatically fill out the document with those employees whose payment method is assigned in the organization's settings, i.e. credit card as part of a salary project (in our example, this is employee Ivanov and Petrov). The personal accounts of employees opened in this bank as part of the salary project will be loaded into the column "Personal account number".

In order for these invoices to be automatically loaded into the document "Vedomosti to the bank", you need to go to the employee card (section Personnel - directory Employees), open the link "Payments, cost accounting" and fill in the field "Personal account number".

You can also use another option for entering personal accounts in the program. There is a special service in the "Payments" section "Entering personal accounts". We indicate the salary project, in our example it is Sberbank, and using the "Add" button we fill in the necessary employees. It is very convenient to use this document if you need to make personal accounts for a large number of employees.

Now let's go to the "Payments" section and create a document. Enter the month of payment October, in the "Pay" field, we will also select from the proposed list of payments - Prepaid expense, in the "Bank" field, we indicate the bank we need from the list. In PJSC SBERBANK, an account was opened with an employee Sidorov S.A. and the employee card states that make payments to his personal account opened in this bank. Accordingly, when you click the "Fill" button, the program will automatically fill in those employees who have accounts opened in this particular bank. In our example, this is Sidorov S.A. Let's carry out the document "Statement of transfers to accounts".

Payment of wages for the entire month, taking into account the already paid advance in the program 1C ZUP 3.0

Before calculating wages for the entire month, it is necessary to make all changes in the planned accruals and deductions of employees, as well as all personnel movements, in the program. Register all changes in work schedules, if necessary, then make individual schedules for employees. Enter all deviations from the schedules and all one-time charges and deductions. Now we can complete the document Payroll and Contributions ». In I have already analyzed in detail how the document automatically calculates the salary, taking into account the established planned accruals, work schedules, deductions and absences of employees. I am considering today's example on the same basis, so we will not analyze the accruals. Let's just check the document and see how to pay the rest of the debt to employees in the program.

So let's create a document. "Vedomosti to the bank"(section "Payments"). We indicate the month of payment - October, the date of payment of salary - 11/05/2016 (suppose that it is on the 5th day that the salary is paid in this organization), in the "Pay" field, select the payment option from the proposed list "Pay per month". In the field "Salary project" we indicate Sberbank. Click the "Fill" button. Those employees will be loaded into the document, the payment method for which is assigned in the settings as for the entire organization, i.e. by crediting to the card as part of the salary project. In our example, this is Ivanov A.M. and Petrov N.S.

To column "To payoff" the program automatically loads the debt to the employee, which is at the time of filling out this statement. You can view the details of the formation of this debt by double-clicking on the amount in the "Payable" column, a window will open "Editing an employee's salary". For example, for employee Ivanov A.M.: 12,228.71 rubles were accrued (the basis of the document is “Payroll and contributions”) + 1,683.49 rubles (the basis of the document is “Sick leave”) - 6,213.86 rubles (paid advance) = 7,698.34 rubles (debt to an employee). This is a rather convenient option for viewing in the program, which was very lacking in ZUP 2.5.

But back to our question. In the window "Editing the personal income tax of an employee" you can see what this amount is made up of. Ivanov A.M. Personal income tax to be transferred amounted to: 2,109 rubles = 1,857 rubles (personal income tax accrued in the document “Payroll and contributions”) + 252 rubles (personal income tax accrued in the document “Sick leave”). In ZUP 2.5, this decryption was also very lacking, now in ZUP 3.1 (3.0) it is.

Thus, for all employees, you can view the breakdown of the formation of debt payable and personal income tax payable. It is very comfortable. Let's hold a document "Vedomosti to the Bank".

Now we will create a document in the 1C ZUP 3.1 (3.0) program "Statement of transfers to accounts"(section "Payments"). We will also indicate the month of payment - October, the date of payment of wages - 11/05/2016. Next, in the "Pay" field, we indicate that we will pay wages for the month. Click the "Fill" button. An employee will be automatically loaded into the document, in whose personal card the method of paying salaries "by transfer to a bank account" is indicated. In our example, this is Sidorov S.A. In the column "Payable" the amount payable will be indicated, and in the column "personal income tax payable" the amount of personal income tax. Let's hold a document "Statement of transfers to accounts".

Payment under the inter-settlement document "Vacation" in the program 1C ZUP 8.3

In this section, we will analyze how the program pays out according to inter-settlement documents (one-time bonuses, other one-time accruals, vacation, material assistance, etc.). I will not consider all inter-settlement documents, we will focus only on the example of a document "Vacation".

Let's arrange a vacation for an employee Sidorov S.A. for the period from 11/10/2016 to 11/24/2016. The document "Vacation" is a personnel settlement, it immediately calculates the amount of vacation pay, personal income tax from these vacation pay. Vacation payment in accordance with Article 136 of the Labor Code is made no later than three days before it starts. The program automatically filled in the payment date - 11/07/2016 (three calendar days before the start of the vacation) and indicated that the payment should be made in the inter-settlement period. It suits us.

Let's hold a document "Vacation". Now, in order to reflect the fact of vacation pay, just click on the "Pay" button in the "Vacation" document itself and the program will generate "Statement of transfers to accounts"(the employee Sidorov S.A. indicates the method of paying salaries - “Transfer to a bank account”) indicating the amount payable minus personal income tax. The corresponding window "Payment of accrued wages" will open and we will only have to post this document.

Let's open the journal "Statements for the payment of salaries by transfer to the account" (section "Payments") and we will see that we have indeed created a document "Statement of transfers to accounts". Let's check if everything in it is filled in correctly. Month of payment - November, what to pay - Vacation, payment date - 11/07/2016, pay to employee Sidorov S.A., amount payable - 22,548 rubles, personal income tax to be transferred - 3,369 rubles. All right. When you click on the link "One Document", a window will open in which we will see for which specific document this payment is made. In this example, this is a payment under the "Vacation" document.

We could also create this statement manually from the journal itself “Sheets for the payment of salaries by transfer to the account”, although the method of filling out from the “Vacation” document is faster and more convenient.

So, in today's article, we have discussed with you all the possible ways of paying salaries supported by the program, and also, with the help of which documents the fact of payment is reflected in the program. We analyzed all the possible ways of assigning an advance, looked at specific examples of how the advance payment, planned deductions and personal income tax are calculated in the document "Accrual for the first half of the month" and payment of an advance in the documents "Statement to the bank" and "Statement of transfers to accounts". We considered how, in the 1C ZUP 3.1 (3.0) program, to pay the remaining debt to the employee after the advance payment in the documents “Statement to the Bank” and “Statement of transfers to accounts”, as well as how to pay inter-settlement charges using the example of the document “Vacation”.

In the next publication, I will tell you how personal income tax accounting is organized in the 1C ZUP 3.1 (3.0) program, it will be interesting!) Stay tuned for site updates, see you soon!

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Exchange of electronic documents with banks within the framework of salary projects

If the bank does not support this standard " 1C:DirectBank" in the format xml, then the bank must provide its clients working with 1C products with external processing for unloading statements from 1C according to the format required by the bank

In ZUP version 3.1.1 DirectBank technology has also been expanded to exchange information with banks within the framework of payroll projects. On the part of banks, at the time of the release of version 3.1.1, this technology (in terms of the exchange within the framework of salary projects) was supported by Tinkoff Bank. Information about the bank's salary project can be found on the website https://www.tinkoff.ru/salary.

In ZUP version 3.1.2 implemented a new exchange format with banks for payroll projects (version 3.5 of the XML). Now, if the version 3.5 format is specified in the payroll project card, a field for specifying the employee's SNILS appears in the application for opening personal accounts (see Figure 4).

A general description of how to start using DirectBank technology is provided at http://www.v8.1c.ru/edi/edi_app/bank/to_start.htm.

In most cases (in particular, in the case of Tinkoff Bank), direct exchange with banks requires the mandatory use of electronic signatures. If this has not been done before, then first of all you should install the electronic signature program and the electronic signature certificate on the computer, and only after that go to the settings of the “1C: DirectBank” service in “1C”.

What kind of electronic signature program should be used should be clarified with the bank. You also need to contact the bank to issue an electronic signature certificate.

General instructions for installing and working with an electronic signature in 1C programs are given in the sections http://its.1c.ru/db/metod81#browse:13:-1:2115:2433 and http://its.1c. ru/db/bspdoc#content:527:hdoc .

As a result of setting up an electronic signature in the program, an electronic signature certificate must be specified, which will be used for direct exchange.

To perform all the work on the exchange with the bank, the program provides a special workplace - (see Fig. 1)

Fig 1 Workplace “Exchange with the bank for salary projects

The workplace allows:

• upload statements that need to be paid to a file (to transfer it to the bank) or send them directly through the 1C: DirectBank service;
• generate a printed form - a list of transfers (for transferring it to the bank);
• upload a confirmation from the bank on the crediting or non-crediting of the amounts according to this statement to the accounts of employees (from the file transferred by the bank or directly through the 1C: DirectBank service);
• if the amounts were not credited to all employees, then generate a new statement for the uncredited amounts;
• prepare applications for opening personal accounts and upload them to a file (to transfer it to the bank) or send them directly through the 1C: DirectBank service, work on these applications (described in detail in the next section);
• download a confirmation from the bank on the results of opening personal accounts (from a file transferred by the bank or directly through the 1C: DirectBank service);
• manually enter personal account numbers (for example, during the initial filling, if work with the bank is already underway, and the program is just starting to be used);
• prepare applications for closing the personal accounts of laid-off employees and upload them to a file (for transferring it to the bank) or send them directly through the 1C: DirectBank service. The feature is available starting from version 3.3 of the exchange format.

In the process of work, special documents are automatically created from the workplace, which, if necessary, can be found, viewed, edited in the corresponding lists:

• Payment order,
• ,
• ,
• Confirmation of opening personal accounts,
• .

Work on the exchange with the bank can be carried out directly with the help of these documents, without using the workplace:

• upload the statement to the bank directly from the document itself Statement to the bank or several statements into one file from a document Payment order;
• upload payment confirmation statements from the bank directly in the list of documents Salary confirmation;
• create a document Application for opening personal accounts directly from the list of documents and upload it from there;
• load confirmation of opening personal accounts directly from the list of documents with the same name;
• create a document Application for closing personal accounts directly from the list of documents and upload it from there.

However, the workplace provides additional opportunities, increasing the convenience of this work. Further work with its use will be considered.

1. Parameters of the salary project

To use the built-in electronic exchange capabilities in the program, a salary project must be created and described. It can be created both at the time of specifying the place of payment, or at another time - added to the Payroll Projects directory (Fig. 2)

Rice. 2 Payroll project card (handbook element)

In the salary project card, check the box Use electronic document exchange. After checking the box, the workplace for exchanging payroll projects with banks and the corresponding documents that are generated from this workplace become available.
When electronic exchange is enabled in the salary project card, it becomes possible to specify additional information that is necessary when generating files for the bank. They must be completed in accordance with the terms of the salary project.
The bank is selected from the corresponding directory, so you need to create a bank in the directory. It is important to specify the correct BIC: it is used to control the correctness of the personal account numbers of employees.
Format version (File format field), as a rule, the latest one is indicated (filled in by default). You can additionally clarify with the bank the required version number of the standard.
The name of the salary project is used only within the program - for ease of selection if there are several projects. It is generated automatically, but can be edited.
As part of a salary project, a bank can issue cards of one or more systems (at the choice of an employee), for example, VISA and MasterСard. The systems supported by the bank should be listed in the table, then they will be available for selection when applying for opening personal accounts.
If the selected bank supports the 1C: DirectBank service, then you can switch to its connection using the command of the same name from the payroll project card.

2. Payroll

For the formation of files on the transfer of salaries, you must first draw up statements to the bank - they contain information about employees and the amounts that should be transferred to these employees. The generated statements are reflected in the table Payroll workplace - these lines indicate that they are ready for unloading.
Each statement is unloaded into a separate file by clicking the corresponding button.
It is also possible to combine several statements paid by one payment order and upload them as one file. To do this, select the statements in the table that should be combined, and click the button Payment order.
Instead of the statements included in the payment order, the table displays a line with this payment order.

Sheets or payment orders are unloaded either to the specified in the workplace exchange file directory, or, if it is not specified, to the one selected directly during unloading. Uploaded files must be transferred to the bank.

If the bank supports sending confirmations of funds crediting, then after receiving the confirmation files, they should be loaded into the program. Confirmations are loaded by pressing the button of the same name in the workplace ( Download confirmations) – indicates the file received from the bank. As a result, the program creates a document Salary confirmation .

If the outcome is favorable, the confirmation will contain information that all employees have received the money. Such statements are no longer displayed in the list of statements in the workplace. You can enable their display and disable it back by clicking the button in the panel above the list.

The amounts on the statement may not be credited to any employee. In this case, the statement line reports Not credited (all lines are errors). For all employees, the debt is again considered unpaid, as if the statement had not been drawn up.
In this case, it becomes possible to re-register the statement. Link Reissue confirmation of enrollment is canceled, the statement becomes available for re-uploading the file, and confirmation is again awaited for it.

Finally, if some employees are approved for enrollment and some are not, the payroll line reports Enrolled with Errors (Partially). For all employees whose enrollment has not been confirmed, the debt is again considered unpaid, as if the statement for them had not been drawn up.

Such a statement is no longer displayed in the list of statements, as in the case of successful enrollment. In a similar way (by clicking the button), you can also enable the display of such statements. Link Reissue you can create a new statement to the bank - it will include employees whose enrollment has not been confirmed. Work with this statement is carried out as with the originally created one: the file is uploaded, confirmation is expected and loaded, etc.

The program considers that if the amount for an employee was not credited, then it was not credited in full. That is, it cannot be reflected that part of the amount was credited, and part was not.

3. Personal accounts of employees

Personal accounts of employees for salary projects within the framework of electronic exchange are stored in the corresponding information register (Fig. 3)

Fig 3. Information register “Personal accounts of employees for salary projects”

The parameters of the personal account indicate:

Month of account opening- It is possible to indicate the month from which the personal account is considered open, as well as storing the history of changes in the employee's personal account. This can be useful, for example, when a new personal account is opened for an employee, but it is required that the transfer to it be made not immediately, but from some next month. Note that the program does not have the ability to indicate that in the same month an employee of the organization has several personal accounts opened at the same time (for example, for different salary projects of this organization).

Entering the numbers of already opened personal accounts– The personal account number must consist of exactly twenty digits. In addition, when entering a personal account, its correctness is controlled by calculating the control number (from the digits of the number itself and the BIC of the bank specified in the salary project), which is compared with the control number in the number. However, the program simply suggests that the personal account may have been entered incorrectly, but does not prohibit its further use. If such a prompt is given, you should check whether the account number is entered correctly. If the number really does not consist of 20, but of a different number of digits, or it contains other characters, then you should clarify it with the bank: the standard exchange standard does not provide for such numbers, and subsequently funds may not be credited to such an account.

3.1 Opening new personal accounts

It is convenient to carry out work on opening new personal accounts from the workplace of exchange with banks (see the hyperlink opening personal accounts in Fig. 1). The table displays the employees of the selected organization (the list can be further limited to a subdivision), for which the program does not contain personal account information for any payroll project (for example, newly hired employees).

“Delayed” employees are not displayed in the list by default, and an application for opening accounts for them is not filled out, they are not uploaded to a file. If you later need to apply for them, you will need to click the button with the image of cards on the panel above the list. Then they will be shown in the list, and to be able to include them in the application, click the link Resume . Pressing the button again returns the list to its original state, when it does not show "postponed" employees.

After the composition of the employees for whom it is planned to form an application for opening personal accounts is selected, it is necessary to fill in the information that will be transmitted to the bank. Information for each employee is entered on several tabs in the application document, which is opened by clicking the button Edit profile. In the application, when a certain employee is selected in the line, his data is edited in the tabs.

3.2. Closing personal accounts of dismissed employees

If a payroll project is selected in the workplace, for which a file format of at least version 3.3 is specified, then a table becomes available for carrying out work on closing personal accounts. The table is filled in by laid-off employees who have open personal accounts for the selected project. When filling out the table, an employee is considered dismissed if he does not have a single job left in the organization.

Uploading a file (applications for closing accounts) is performed by the command of the same name. Further work with closed personal accounts is not expected and is not required.

4. Application for opening personal accounts

The document is intended for the preparation of electronic applications for opening personal accounts of employees in the bank for the subsequent transfer of salaries to their plastic cards.

Fig 4. Application for opening personal accounts

If the file format of version 3.5 is indicated in the payroll project card (see Figure 2), a field appears in the application for opening personal accounts for specifying the employee's SNILS