How to conduct a salary in 1s 8.3 accounting. Accounting info

To use the specified functionality, in 1C 8.3 Accounting, you must perform the following settings: section Salary and personnel→ Directories and settings→ :

It must be remembered that the possibility of automatic calculation of vacation pay, sick leave and is available for organizations whose number of employees does not exceed 60 people. The program 1C 8.3 kindly reminds of this.

If the organization is located in the territory where it is necessary to calculate the district coefficient, then in the program 1C 8.3 Accounting 3.0 you need to make the following settings:

If the territory where the organization is located is included in the FSS pilot project, then it is necessary to indicate the date from which the calculation of sick leaves was transferred to the FSS. Then in 1C 8.3 we make the following settings:

How to calculate payroll step by step in 1C 8.3 Accounting

All documents in 1C 8.3 Accounting required for payroll are in the section Salary and personnel→ Salary→ All accruals:

For the correct calculation of wages in 1C 8.3 Accounting, you must perform the following sequence of actions:

Prepare personnel documents: hiring, dismissals, personnel transfers. More details about and about in 1C 8.3 can be found in our articles;
If necessary, calculate sick leave, vacation. Read more about accruing vacation pay in 1C 8.3 in;
Checkout document Payroll.

Important! In 1C 8.3 Accounting, it is the Payroll document that should be drawn up last.

Filling out the document Payroll For example

In this article, we will consider the document step by step. Payroll in 1C 8.3 Accounting . The document is intended:

To calculate salary accruals;
Calculation of the district coefficient;
Northern allowance;
The same document calculates insurance premiums and personal income tax.

We will consider this document on the following example.

Example. There are three employees working for OOO Uspekh. A regional coefficient of 25% is charged on wages:

Vasiliev Sergey Petrovich - director, salary 35,000 rubles, since 06/03/2016 to 16.06.2016 Vasiliev S.V. sick. The sick leave was calculated on 06/20/2016. On Vasiliev S.P. there is a writ of execution, according to which they must deduct 25% from the salary;
Alexandrova Elena Andreevna - chief accountant, salary 20,000 rubles;
Petrova Galina Vladimirovna - manager, salary 10,000 rubles;
Manager Petrova G.V. in June, a bonus of 20% of the salary was accrued;
Payroll for June 2016

Let's draw up a document Payroll in 1C 8.3 Accounting . Let's go to the section Payroll and HR→ Payroll→ All accruals→ Create→ Payroll:

In the created document, you must specify the month of accrual, in our case - June 2016. The date of the document is always the last day of the month for which wages are accrued, in this case 06/30/2016. Next, we indicate the organization in which we accrue wages.

The document can be generated as a whole for the organization, and separately for each unit. If you need to calculate payroll for each department separately, then in the field Subdivision specify a specific department.

For example, we will calculate the salary as a whole for the enterprise. The tabular part of the document consists of several tabs:

Bookmark Employees

Let's start by filling out the bookmark Employees. You can use the button fill in, select or Add. Let's use the button Fill in. The tabular part will include all employees who worked in June. When filling in 1C 8.3, wages are automatically calculated:

Let's analyze the calculations performed by the 1C 8.3 Accounting program. Bookmark Employees we see the following information for each employee: how many days and hours worked. Following the example, everyone, except Vasiliev S.P., worked for a whole month.

Vasiliev S.P. from 03.06.2016 to 06/06/2016 sick - this is according to the production calendar 9 working days. There are 21 working days in June. So, Vasiliev S.V. I worked 12 days in June. Since the calculation of the sick leave was completed on 06/20/2016, the 1C 8.3 Accounting program calculated the actual hours worked:

In proportion to the time worked in the program 1C 8.3:

Salary accruals were made (25,000 / 21 * 12 = 20,000 rubles);
The regional coefficient was calculated (20,000 * 25% \u003d 5,000), in total 25,000 rubles:

Accruals tab

Detailed information about the accruals of each employee can be viewed on the tab Charges:

Since, according to the condition of the example, the district coefficient is calculated, each employee has two lines: salary and district coefficient. Salary data is entered into the document from the employee's card. If additional payments are made to the employee, such as bonuses, travel allowances, etc., then they must be calculated manually and added to the document.

If additional payments are permanent, for example, to an employee monthly, then it makes sense to indicate this accrual when applying for a job. Then in 1C 8.3 Accounting it will automatically fall into the document Payroll:

I would like to draw your attention to the fact that if the accrual amount is not constant, but changes every month, then in the field Size enter any number. If this field is left blank, the accrual will not be included in the document Payroll.

The amount charged by the document Sick leave, reflected in the document in a separate column. The same column reflects the amount of vacation pay. If the employee has accrued both vacation pay and sick leave in the month of calculation, then this column will indicate the total amount of accruals:

Bookmark personal income tax

Detailed information about personal income tax is indicated on the tab personal income tax. On the left we will see all employees and the amount of tax withheld. On the right are the standard and property deductions provided to the employee, if any. At the bottom there is a hyperlink where you can go to the personal income tax register:

If necessary, the calculated personal income tax in 1C 8.3 Accounting can be adjusted manually. To do this, you need to enable the function Adjust income tax. After that, the tax amount can be adjusted:

It is important to remember: if, after manually adjusting personal income tax, you turn off the “Adjust personal income tax” function, then the tax will be automatically recalculated.

In the graph Other all other deductions that are made from the employee's salary will be reflected:

Bookmark Hold

Bookmark Holds automatically accrued deductions on writ of execution will be reflected:

If an employee has additional deductions, then they are simply added to the payroll document on the tab Holds.

Bookmark Contributions

Bookmark Contributions the accrued contributions to extra-budgetary funds are reflected with a breakdown for each fund:

Filling in the remaining fields of the document

The tabular part of the document was considered. Now let's see what kind of numbers are displayed above the tabular part, next to the button Fill in:

In field Accrued reflects the amount of accrued wages on salaries, taking into account the regional coefficient and northern allowances. This amount does not include accruals on sick leave and vacation pay:

In field withheld- the sum of all deductions made from the salary of employees. When you click on the “?” icon, to the right of the amount, we will see the decoding of the amount. For example, the amount was formed from personal income tax and the amount withheld under the writ of execution:

In this article, step-by-step instructions for accounting for salaries in 1C will be considered in detail: pre-configuration, direct calculation and payment of wages in 1C 8.3 Accounting, as well as a salary project. Once you figure it out, it's pretty simple.

Before you make the accrual and payment of wages in the program 1C 8.3 Accounting 3.0, you need to configure it correctly. To do this, select Accounting Settings from the Administration menu.

In the window that appears, select "Salary Settings". This section allows you to set up not only wages, but also personal income tax, insurance premiums and personnel records.

Let's take a closer look at these settings step by step:

General settings. In this example, we chose the item “In this program”, because otherwise some of the documents we need will not be available. The second setting option involves maintaining personnel and payroll records in another program, for example, in 1C ZUP. In the “Salary accounting setup” subsection, the method for reflecting salaries in accounting, the terms for paying salaries, vacation reserves, territorial conditions, etc. are indicated.
Payroll. Here we indicate that we will take into account sick leave, vacations and executive documents. It is important to remember that this functionality will only work if the number of employees does not exceed 60 people. Also here are configured types of accruals and deductions. For convenience, we will also set the automatic recalculation of the document "Payroll".
Account reflection. In this section, accounts are set up to reflect salaries and mandatory contributions with payroll in accounting. Let's leave the default settings.
Personnel accounting. In this example, full accounting is selected so that the main personnel documents are available.
Classifiers. We will leave the settings in this paragraph as default. Here you can configure the types of income and deductions used in the calculation of personal income tax and the parameters for calculating insurance premiums.

Before an employee can be paid, they must be hired. In this case, we will consider an example on an employee who has a minor child. As you know, in such cases, a tax deduction applies. You can specify an application for it in the employee card by going to the "Income Tax" section. Please note that tax deductions are cumulative. If they are not applied in one month, then in the next month they will be taken into account for both periods.

After all personnel documents are completed, you can proceed directly to payroll. To do this, select the item "All accruals" in the "Salary and personnel" menu.

In the list of documents that opens, select the "Payroll" item in the "Create" menu. Fill in the month of accrual and division in the header and click on the "Fill" button.

The program will fill in all the necessary data. Manual adjustments are allowed. It is important to remember that the 1C: Accounting program does not maintain the document "Timesheet". All absences from work (holidays, sick days) must be completed before payroll is calculated in order to correctly reflect the actual time worked in this document.

The "Employees" tab displays a summary table for the document in the context of employees.

The next tab reflects accruals and deductions for employees and the amount of time actually worked. These data can be adjusted manually if necessary. Also on this tab, printing of the pay slip is available.

The Holds tab in this example is empty because the employee didn't have any. We will miss her.

The next tab reflects personal income tax and tax deductions. This employee has a deduction for children, which we previously introduced. The data on this tab can be corrected by setting the corresponding flag.

On the “Contributions” tab, contributions to the PFR, FSS and FFOMS are detailed. Manual adjustment is also available here.

The very last tab shows manual adjustments.

Click "Post and close" and this is where we will finish the payroll.

After the salary has been successfully accrued, it must be paid. Consider the payment through the bank, since this method is the most common in organizations.

In the menu "Salary and personnel" select the item "Statements to the bank".

Create a new document from the list form. In its header, indicate the month of accrual, division, type of payment (per month or advance). There is also a field for specifying the salary project. It will be discussed later.

See also the video instruction on advance payment:

And the calculation and payment of wages in 1C:

In the "Salary and personnel" menu in the "References and settings" section, select the "Payroll projects" item and create a new document. It requires bank details.

The salary project for an employee is indicated in his card in the "Payments and cost accounting" section.

In the window that opens, specify the employee's personal account number, the start period, and select a payroll project.

After this setting, when choosing in the document "Statement for the payment of salaries through the bank", employees will be substituted with the numbers of their personal accounts.

Accounting info

Calculation and payment of wages in 1C 8.3 Accounting 3.0 step by step

Instructions for maintaining personnel records in the program 1C 8.3 Accounting 3.0

The main operations are:

recruitment
calculation and payroll
payment of wages according to statements

A clean configuration was taken to go through all the steps, from hiring an employee to paying a salary.

We will also consider what settings will need to be made and why. We will start our review with them.

Setting up the 1C subsystem - Salary and personnel

The main salary settings in 1C Accounting are made in the "Main" menu, then the "Accounting Settings" link.

Select the "Salary and Personnel" tab:

We indicate that we will keep records in "This program". The availability of some settings, documents, the appearance of the interface depends on this choice. The choice "in an external program" implies keeping a record of wages not in 1C Accounting 8.3, but in the program 1C ZUP 8.3 or 8.2.
Accounts will be kept for each employee. With this setting, the 70th account will have a subconto “Payrolls with employees”.
We indicate with a flag that we will take into account sick leave, vacations and executive documents. This feature is only available for organizations with less than 60 employees. If there are more employees, records should be kept in the 1C program: “Salary and personnel management”.
Personnel records in 1C Accounting 8.3 will be kept complete.
We will leave the checkbox for automatic recalculation of documents by default for the time being, it does not affect the calculations, only the convenience of work. We'll come back to it later when we do payroll.

More detailed settings for payroll accounting are located in the "Salary and personnel" menu in the "References and settings" section:

Let's leave these default settings, for our review this will be enough. And we cannot consider the specifics of accounting for each organization here.

The only thing we will do in this section is to create the position "Administrator" in the "Positions" directory. We will need it when hiring an employee.

Payroll for an employee in 1C

Before accruing a salary to an employee, you need to make sure that he is hired by the organization. If it has not yet been accepted, follow the following instructions - Hiring an employee in 1C 8.3.

To create an accrual document, go to the link "All accruals" in the "Salary" section. In the document journal, click "Create" and select "Payroll" in the drop-down list.

Fill in the header details:

Organization
Subdivision
Month for which charges are made

After that, click the "Fill" button.

Sazonov, adopted last month, should appear in our tabular section. His accrual is based on salary, so his salary will appear in the “Result” column. If he has not worked completely for a month, the result can be adjusted.

Unfortunately, there is no time sheet in 1C: "Enterprise Accounting".

As you can see, there are five tabs in the tabular part of the 1C 8.3 document.

The “Employee” tab displays general information.

Bookmark "Accruals". Here we can see the type of accrual for an employee, edit the days and hours that he worked. And of course, adjust the amount of accruals.

If the employee has deductions, for example, for a minor child, they should also be reflected in this tab.

In this example, there are no deductions, only personal income tax is taken from the employee. So let's skip the "Holds" tab and leave everything as it is. Let's go to the personal income tax tab:

It can be seen that the standard 13% personal income tax is withheld.

Let's go to the "Contributions" tab:

The picture shows where it went. And, accordingly, the total amount of deductions.

The accrual is done, now we click "Post and close".

Salary payment in 1C 8.3 Accounting

The next step is the payment of salaries.

We will assume that the salary is issued through a bank. We go to the menu 1C "Salary and personnel", then follow the link "Sheet to the bank" go to the list of statements. Click "Create". In the opened window for creating a new document, fill in the details of the header:

Specify the month
Subdivision
Organization, if there are several

To fill in the tabular part, click the "Fill" button:

It should turn out as shown in the picture.

We carry out the document, print out the statement and issue the salary.

In 1C: Accounting, you can set up expense accounts, as well as analytics for employee remuneration. For this purpose, there is a reference book in the software product called "Payroll Accounting Methods".

Starting with version 3.0.43.162 of the software product, it is possible to open this directory from a combined form called "Salary settings". You can get to it by going to the "Salary and personnel" section, and then to "References and settings":

In earlier versions of the software product, a guide called "Payroll Accounting Methods" is available from a section named "Salary and Human Resources".

Setting up wages in 1C for accounting

As a rule, methods of accounting for wages are included in the directory, and in each of them, analytical parameters and an expense allocation account are selected. In the software product, one element of this directory has already been formed, which is called "Reflection of accruals by default". The expense account selected in it will be used for the purpose of accounting for wages, if there are no other settings in this case. In the “Reflection of the accrual by default”, account 26 is indicated, which is called “General business expenses”. But if necessary, you can specify another account.

The method of accounting for wages must be stated in the accrual, which is assigned to the employee in the documents for employment or transfer.

If the method is not specified anywhere, then in such a situation the default mappings will be used. Starting with version 3.0.43.162 of the program, the directory called "Accruals" is also available from the form named "Salary settings", in previous versions - directly from the section named "Salary and personnel".

Certain accruals have already been formed in the software product, in particular, this is “Payment by salary”. The method of displaying wages was not selected in it, therefore, the wages of employees who are assigned "Payment by salary" will be taken into account on account 26, that is, by default.

The user of this software product has the right to create new ways of accounting for wages, as well as new accruals and assign them to employees of the enterprise.

Let's take an example. Two new employees were hired at the enterprise: Barkov A.A. - the sales department for the position of manager, and Panchenko V.A. - for the position of a turner at the production site.

Both receive a monthly salary, while the manager's salary should be taken into account on account 26, and the turner's salary on account 20.01 ("Main production").

To get started, open the directory called "Wage Accounting Methods", and then create a new method named "Wages of Production Workers". In addition, you must specify the 20.01 account, as well as an expense item called "Payment". All this is shown in the screenshot below:

In the directory called "Accrual" you need to create a new accrual, name it "Salary payment (production)". And in the accrual form, indicate the method of reflecting wages - “Salary of production workers”:

Let's hire Barkov and Panchenko. In the details of the document with the name "Employment" for Barkov, specify the accruals called "Payment by salary" (usually set by default), for Panchenko - you need to select accruals with the name "Payment by salary (production)":

Using a document called "Payroll" Calculate the employees of the organization wages for the month. After that, fill out the document and swipe. If necessary, the accrual type can be changed in the accrual document. Postings for recording wages and insurance premiums in the 1C 8.3 program will be made in accordance with the accruals and accounting methods selected for employees: for Barkov - in Dt of account 26 (by default), and for Panchenko - in Dt of account 20.01.

The personnel officer draws up:

Documents of the movement of employees (hiring, dismissal, etc.);
Documents of the absence of employees (sick leaves, vacations, etc.);
Orders for part-time work, overtime, etc.:

Approve the documents of the absence of employees (sick leaves, vacations, etc.). Check the Calculation Approved box:

Generate accrual documents, for example, financial assistance, parental leave, piecework payment, etc.;
Execute the document Calculation of salaries and contributions.

This sequence is valid if one person is responsible for personnel documents at the enterprise, and another person is responsible for payroll. If both personnel documents and payroll documents are drawn up by one user, for example, with full rights, then he enters all the information on the document and approves it. The rest of the sequence of documents remains the same.

Important! If we violate the sequence of paperwork when calculating salaries in 1C 8.3 ZUP, then contributions will be incorrectly calculated and personal income tax will be calculated.

In the program 1C 8.3 ZUP there is a mechanism for Recalculations. Section Salary → Service → Recalculations. This processing will reflect all the documents that need to be recalculated:

How to do payroll in 1C ZUP 8.3 step by step for beginners is discussed in our video lesson:

Where to find the document Calculation of salaries and contributions

There are two ways to issue a document Payroll and contributions in 1C ZUP 8.3.

First way

Start page, opens when you start the program. Specify the month of accrual, then Calculate salary. This option is very clear. Allows you to see all documents at once. Easy navigation through documents, it is recommended:

For the Home page form, you need to make settings: Main menu → View → Home page settings. Transfer from the field Available forms to the field Left column of the home page - Settlements and payments: Form:

You can also call this processing in 1C ZUP 8.3 from the section Salary → Calculations and payments:

Second way

The second traditional option is work in magazines. Section Salary → All accruals. A journal will open, where we will see all accrual documents:

If we want to see only payroll and contributions documents, then select the section Salary → Payroll and contributions:

Let us consider in more detail the document Payroll and contributions in 1C ZUP 8.3. This document is intended:

To calculate the accruals indicated in the employee's card upon admission. For example, salary, hourly rate, etc.;
The same document makes various deductions. For example, on writ of execution, loans, etc. The calculation is made taking into account all deviations approved by the accountant;
Also, this document accrues insurance premiums and calculates personal income tax.

The document indicates the month for which the salary is calculated. The tabular parts of the document can be filled in automatically (Fill menu) or manually. On the Accruals tab, we see the result of accruals, taking into account deviations:

Using the Show detailed calculation button, you can see the time rate, hours worked and indicators for calculation:

From the document, you can view the pay slip for a specific employee. To do this, select the employee with the cursor and click on the Payslip button:

On the Additional charges, recalculations tab, the recalculations made will be reflected. Information on this tab appears if, after the calculation for the month, changes were made to any data that affect the calculation.

Bookmark of the Agreement. This reflects accruals under civil law contracts, copyright agreements:

Benefits bookmark. This reflects the benefits paid out of the Social Insurance Fund:

Bookmark Recalculation of benefits. Benefit recalculations will be reflected here.

The Deductions tab reflects all deductions made from employees, except for personal income tax. For example, deductions on writ of execution:

Personal income tax tab - personal income tax calculations are reflected:

The Loans tab is designed to display information on loans issued to employees:

On the Contributions tab, we will see detailed information about the accrued contributions for each employee:

Consider in detail the information located above the tabular part:

By clicking on the “?” sign, we will see detailed information about accruals, additional charges, deductions and contributions:

The mechanism of the payroll document in 1C ZUP 3.0 (2.5) is also discussed in our video lesson:

Consider step by step how to issue payroll in the program 1C Accounting edition 3.0. To do this, select the “Salary and personnel” tab in the program menu, then the “Salary” section and go to the “Payroll” item. Press the "Create" button. Fill in the fields:

Month of accrual - for which month the salary will be accrued;

Date – date of calculation for the specified month;

Division - changes as needed.

Let's take a look at the "Invoice" column. It is indicated that the calculation of salaries according to the salary. This type is indicated in the employee's card when applying for a job. Let's check the settings. Let's return to the menu on the tab "Salary and Personnel", the section "Personnel Accounting", the item "Hirings" and go to the employee's card, where the type of accrual "By salary" is selected. Double-click on the inscription to go to the settings. There is an item “Reflection in accounting”, if it is not filled, then we create a new “Payroll accounting method”.

We prescribe the name "Salary (20 account)", in brackets we indicate the account number. This is necessary so that the program understands to which account and for which cost item this wage was accrued. Indicate the cost item "Payment". Click "Record and Bury". In the field "Reflection in accounting" the entered account was displayed. Click again "Record and close" and return to payroll. The document will display the names of employees, the name of the department, the type of accrual, the amount of wages, the number of days and hours worked. If the organization provides for any employee retention, they will be automatically added in the "Hold" tab. Filling can also be done manually, through the "Add" button:

The next tab is "personal income tax". Here, accruals on the income of an individual are automatically calculated. If necessary, they can be adjusted by checking the "Adjust personal income tax" flag. In the field on the right, you can view all the employee's deductions or add new ones. To do this, select the deduction code and specify the amount:

In the next tab "Contributions", which will also be filled in automatically, you can see all the accruals that will be made for the employee. If necessary, they can be changed by checking the box next to the “Adjust contributions” item.

Now data on accrual, deduction and deductions are displayed in the corresponding fields. When you click on the question mark, the program will decipher for what and where the specified amount will be transferred:

Let's check the document and see the postings. One accrual posting, one personal income tax posting and four accrued contributions postings are reflected:

For control, you can view the accumulation register in the "Settlements with an employee" tab. Here you can see the accrual amount and the deduction amount:

You can also check the completion of subsequent tabs. Payroll done. Now you need to pay it through the cashier. Go to the menu tab "Salary and Personnel", the magazine "Vedomosti to the Cashier". If an advance payment was previously paid to the employee, then a record of it will be reflected here. Let's create a salary payment using the "Create" button. The document "Statement for the payment of salaries through the cash desk" opens. We fill in:

Month of payment;

Subdivision;

Pay - select from the drop-down box "Salary per month";

Rounding - no rounding.

Next, press the "Fill" button. Near the name of the employee will be the residual amount that must be paid to him. The program calculates everything on its own based on the advance payment document entered earlier and the created document “Payroll”:

Let's go and see the wiring. You can see that there are no accounting entries. There are only items "Mutual settlements with employees" and "Salary payable":

All that was left was to pay the employee. Through the “Create based on” button, select “Cash withdrawal”. There is nothing to fill out here, just check and conduct. If you look at the postings, then one posting for the payment of salaries will be displayed.