Post a payment order in 1s 8.3. Accounting for bank accounts

Payment order in 1C 8

Document "Outgoing payment order" designed to account for write-offs of non-cash funds. Also, with its help, forms of outgoing payment orders are printed.

To call the document, select the main menu item Bank - Outgoing Payment Order. Next, click the Add button in the command bar (or the Insert key, or use the Actions - Add menu).

"Payment to the supplier";
"Return of funds to the buyer";
"Tax transfer";
"Settlements on credits and loans with counterparties";
"Other write-off of non-cash funds";
"Transfer to another account of the organization";
"Payroll";
"Other settlements with contractors".

Operation "Supplier Payment" designed to reflect settlements with the supplier.

Operation "Customer Refund" used to reflect the return of non-cash funds to the buyer.

Operation "Settlements on credits and loans with counterparties" is designed to reflect the consumption of non-cash funds for loans and borrowings.

Operation "Other settlements with counterparties" is intended to reflect the write-off of funds under contracts with counterparties in other cases.

Operation "Transfer to another account of the organization" indicated when transferring funds to another account of the organization, including settlement, currency and special accounts.

Operation "Payroll" indicated when writing off non-cash funds for the transfer of wages.

In other cases, the operation is selected "Other write-offs of non-cash funds".

The document is completed in two stages. The first step is to specify:

Organization;
counterparty - recipient of funds;
contract with a counterparty;
exchange rate of mutual settlements under the agreement, according to which the payment in mutual settlements will be taken into account or the amount by which the state of mutual settlements will change;

The second stage consists in accounting for the actual write-off of funds according to information from the bank of the organization. The following details are filled in:
flag "Paid"
date of actual payment of the document (according to the bank statement)

Document "Incoming payment order" designed to account for the receipt of non-cash funds.

To call the document, select the main menu item Bank - Payment order incoming.

The document reflects the following types of business transactions:

"Payment from the buyer";
"Return of funds by the supplier";
"Calculations on credits and loans";
"Other settlements with counterparties";
"Proceeds from sales on payment cards and bank loans";
"Other receipts of non-cash funds".

The document is filled out upon the actual receipt of funds according to information from the bank statement.

In this case, you must specify:

Organization;
organization's bank account;
the counterparty from which the payment was received;
contract with a counterparty;
in case of foreign exchange settlements - the exchange rate of the currency of mutual settlements under the agreement under which the payment will be taken into account, and the amount in currency by which the status of mutual settlements will change

In this article I will tell you how to use the functionality of bank statements and exchange with a client bank in 1C 8.3 Accounting 3.0:

• where in the program interface are bank documents;
• how to create a new outgoing payment order;
• how to upload payment orders for payment to the client-bank;
• how to download a statement from a client-bank and post them;
• how to upload confirmations of successful payment of outgoing payments.

The general scheme of work for a single day with statements in 1C is as follows:

1. We load from the client-bank into 1C: receipts for yesterday and confirmation of yesterday's outgoing payments (+ commissions).
2. We create payment orders that need to be paid today.
3. (or use the Direct Bank system).

And so every day or any other period.

In the interface, the journal of bank statements is located in the "Bank and Cash Desk" section:

How to create a new outgoing payment order

A payment order is a document for sending it to a bank; it can be printed using a standard banking form. Entered on the basis of the Invoice, Receipt of goods and services and other documents. Be careful document doesn't do any wiring. for accounting! Postings are made by the next document in the chain 1C 8.3 - “Debit from the current account”.

To create a new document, go to the "Payment order" journal of the above section and click the "Create" button. A new document form will open.

The first thing to start with is choosing the type of operation. The choice of future analytics depends on this:

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For example, let's choose "Payment to the supplier". Among the required fields for this type of payment:

• Organization and organization account - details of our organization.
• Recipient, contract and account - details of our counterparty-recipient.
• Amount, VAT rate, purpose of payment.

After filling in all the fields, check the correctness of the details.

Our video about bank statements in 1C:

Uploading payment orders from 1C to the client-bank

The next stage is the transfer of data on new payments to the bank. Usually in organizations it looks like this: for the whole day, accountants create a lot of documents, and at a certain time the responsible person uploads payments to the banking program. Unloading occurs through a special file - 1c_to_kl.txt.

To unload, go to the journal of payment orders and click the "Unload" button. A special processing will open in which you need to specify the Organization and its account. Then specify the dates for which you want to unload, and where to save the resulting file 1c_to_kl.txt:

Click "Upload", we get a file with the following content:

It must be uploaded to the client-bank.

Our video on setting up, loading and unloading payments:

Almost any bank client supports uploading a KL_TO_1C.txt file. It contains all data on incoming and outgoing payments for the selected period. To download it, go to the "Bank statements" journal and click the "Download" button.

In the processing that opens, select the organization, its account and the location of the file (which you uploaded from the client-bank). Click "Update from Statement":

We will see a list of documents 1s 8.3 “receipt to the current account” and “debits from the current account”: both incoming and outgoing (including for). After checking, just click the "Download" button - the system will automatically generate the necessary documents according to the list with the necessary accounting entries.

• If the system did not find the TIN and KPP in the 1C directory, it will create a new one. Be careful, there may be a counterparty in the database, but with excellent details.
• If you use, be sure to fill them in the list.
• If there are no accounting accounts in the created documents, fill them in the information register “Accounts of settlements with counterparties”. They can be set both for the counterparty or the contract, and for all documents.

Vladimir Ilyukov

Automatic creation of payment orders for the payment of taxes and contributions in 1C Accounting 8.3 is not fiction, it is reality. Gone are the days when it was necessary to set up payments for a long and tedious time. Constantly ensure that the CCC and payment details are correctly indicated in the payment.

New technologies have made it possible to automate the process of creating payments for taxes and contributions. A lot of users actively use it. But there are also those who, in the old fashioned way, continue to copy previously issued payments, then manually fill them in with up-to-date data. This is not always convenient and fraught with errors.

Payment orders in the 1C Accounting 8.3 program can be created in three ways.

• Manually.
• Automatically from the task list.
• Automatically from the journal "Payment Orders".

About the mechanism of automatic generation of payments in 1C 8.3

For the automatic generation of payment orders in 1C Accounting 8.3, almost nothing needs to be configured. You just need to understand how payments are formed.

Let's start with the guide "Taxes and Contributions": " Directories > Bank and cash desk > Taxes and contributions". If you open it in a clean infobase in which no organizations have been created yet, then only two taxes will be displayed in it.

The first thought that comes to mind is to use the "Create" button and describe in it all the necessary taxes and contributions. It's better not to. As necessary, the necessary taxes will be automatically updated in this directory.

What does as needed mean? You probably noticed that when you open a clean database, the program first offers to connect to 1C servers in order to get the latest update. Only after that the program offers to describe organizations.

When creating a new organization or individual entrepreneur, the program automatically generates an accounting policy, as well as taxes and contributions that it must pay. This is done on the basis of the taxation system specified during the creation of the organization.

For example, let's create an organization LLC "OSN", that is, with a common taxation system. At this stage, it is enough to indicate the name of the organization in the organization card. The rest of the details are of no interest to us yet. And now let's open the directory "Taxes and contributions" again.

As you can see, taxes were automatically updated in it, which are mandatory paid by all taxpayers applying DOS.

What if, in addition to the specified taxes, the organization is obliged to pay other taxes? It was noted above that it is better not to create them manually. Everything is simple. Let's assume that our organization combines DOS with UTII and pays the Sales tax. Opening the form Main > Settings > Taxes and Contributions and set the appropriate flags.

After that, two more taxes are updated in the “Taxes and Contributions” directory: UTII and Trade Duty.

If you need to connect some more taxes, then in the "Taxes and reports settings" form, click on the link "All taxes and reports (14 more)". A list of additional taxes will open. The same list can be opened by clicking on the link "Setting up the list of taxes and reports" in the form "Main > Tasks > Task list".

You probably noticed that in the "Taxes and Contributions" directory, each element is automatically created with a completed CCC, an accounting account and a template for assigning a payment.

To be sure that the correct BCC is set for a particular tax, it is enough to update the program on time. And for this, users of professional versions of 1C Enterprise programs are required to systematically subscribe to 1C ITS TECHNO or 1C ITS PROF.

In addition to tax data, the payment order must contain the so-called payment details. These are the bank details of the respective tax administrators.

We believe that we have a 1C Counterparty service. Then, in the card details of the organization, in the appropriate fields, indicate the code of the controlling body and click on the button "Fill in the details by code." As a result, the 1C Counterparty service will automatically fill in the payment details of the regulatory authorities.

Their completion is evidenced by the appearance of links against the inscriptions "Payment details". To make sure that the details for the payment order are formed correctly, click, for example, on the link "Federal Treasury Department ..." and check if this is so.

Now everything is ready for processing payment orders. Consider automatic methods for generating payments in 1C.

Creating payment orders in 1C Accounting 8.3 from the list of tasks

Open the form "Main > Tasks > List of tasks". In it, the system reminds the user about the deadlines for paying taxes, contributions and the deadlines for submitting regulated reports. But it's not just a list of reminders. Here you can also create payment orders for the payment of taxes and contributions, as well as generate regulated reports.

We are interested in payments. Let's pay attention to the fact that “Insurance premiums, payment for February” were overdue for some reason. Let's click on this link. The form "Insurance premiums, payment for February 2017" will open.

In this form, in the "Calculation of the amount" section, all insurance amounts are displayed that the organization "Expenses on labor costs" would have to pay for February. The presence of this section indicates that the salary and insurance premiums for February were accrued. However, insurance premiums have not yet been paid.

In order to minimize the increase in penalties for late payment, you can "Request reconciliation with the Federal Tax Service." This pleasure can be afforded by those users who have the service connected. 1C-Reporting.

To create payments in 1C for the payment of insurance premiums, click on the "Pay" button. As a result, this form will take the form.

By the way, if the salary had not been accrued, then the button “Calculate salary and contributions” would have been displayed instead of the “Calculate the amount” section.

Of course, to calculate salaries and insurance premiums, there is no need to go to the “Salary and personnel” section of the main menu. This can be done by clicking on the Calculate Payroll and Contributions button on the April 2017 Insurance Contributions payment form.

Let's go back to the list of tasks for the organization Wholesale Trade LLC and click on the link "USN, advance payment for the 1st quarter of 2017".

This form clearly displays the calculation of the advance payment. Click on the link "Payment order 6 dated 04/10/2017". A payment form will open, check it and carry it out.

Thus, we create payments for all taxes and contributions that the organization is obliged to pay.

Creation of payments in 1C 8.3 in the journal of payment orders

Let's open the payment journal: "Main > Bank > Payment orders".

In the header of the magazine, press and the button " Pay > Accrued taxes and contributions». The auxiliary form "Accrued taxes and contributions" will open.

In its tabular part, all accrued taxes and contributions that the organization is obliged to pay are listed. It is important to keep in mind that only those taxes and contributions that were accrued in the program are displayed here. We also recall the inscription located immediately below the name of the form: “The list shows only accrued taxes and contributions. To pay other taxes and contributions, go to the task list.

Clicking on the "Create payment documents" button will lead to the creation of payments for the taxes and contributions marked in the tabular part.

Conclusion

It is possible that someone will ask which method of creating payments for paying taxes and contributions is better to use in the 1C Accounting 8.3 program. It is impossible to give a definite answer: both methods are good. True, in a particular situation, the following features should influence the choice of method.

• Formation of payments in 1C from the list of tasks. This method is very good in cases where the user does not remember the dates of payment of taxes and contributions. When using this method, each click creates payment orders for a separate type of tax or a group of taxes. In the example discussed above, this is a group of payments for the payment of insurance premiums. In other cases, everything is separate: Income tax, VAT, property tax, etc.
• Formation of payments in 1C from the journal of payment orders. When using this method, the system does not control the timing of payment of taxes and contributions. But it allows you to create payment orders immediately for all accrued taxes and contributions.

Method 1. Filling out a payment order manually

To do this, you need the section Bank and cash desk:

After that, in the navigation, select Payment orders:

When you first go to this section, the 1C 8.3 program opens an information window with hints "How to create a payment order":

If you no longer want to see the information window with hints, then click the Don't show again button.

In the window that opens for creating a payment order, the first thing you need to decide is the Type of operation:

Consider filling out a payment order using the example of payment to a supplier.

Attention! The number of outgoing documents is affixed by the 1C 8.3 program automatically when recording or posting a document.

After selecting the type of operation, you must set the desired date of the payment order and select the supplier to whom payment is made:

Next, you need to enter the recipient's bank account - this is a mandatory requisite, in contrast to the document Withdrawal from the current account. Please note that under the Recipient's Account attribute, the 1C 8.3 program warns what information about the counterparty is missing in the supplier's card:

After that, we proceed to filling in the details located on the right side of the screen:

• We fill in the cash flow item if accounting is kept for the cash flow items;
• Type of payment - how the money is transferred, not a mandatory requisite;
• order of payment;
• Unique payment identifier - if it is provided by the agreement with the recipient:

After that there is an option:

• Correct the purpose of the payment, indicate whether the money is really transferred or not; Enter the document Write-off from the current account on the basis of this payment order;
• You can also fill in the Comment and Responsible fields:

After filling in all the necessary fields of the document to save it or print it, 1C 8.3 has special buttons at the top of the document:

Method 2. How to generate a payment order from email or from a file

In addition to the above method in 1C 8.3, it is possible to download payment orders from email or from a file:

Method 3. Creating payment orders based on other documents

Another way to create a payment order in 1C 8.3 is to create it “based on” other documents. For example, Invoices:

Method 4. Formation of payment orders for taxes and contributions

In addition, in 1C 8.3 in the register of Payment Orders there is an interesting Pay service:

The 1C 8.3 program allows, provided that the payment details of the authorities are filled in, to generate payment orders for paying taxes and contributions with the balance of the debt on a certain date:

In the window that opens, you must select the date of the balances, according to which the 1C 8.3 program:

• Fill out payment orders. Settlement account from which payment is made and the details of which will be reflected in the payment order;
• And also tick off those taxes and contributions that need to be paid:

One of the most important tasks of an accountant is not to miss the deadlines for paying taxes. For this, the 1C 8.3 Accounting Taxi interface provides an accountant calendar. This service automatically displays a notification 5 days before the due date and allows you to generate a tax payment. See our video for more on this:

Bank statement in 1C 8.3 Accounting is necessary to reflect the write-off and receipt of funds by bank transfer. It reflects information about the state of bank accounts at the current moment. On the basis of statements in accounting, operations are carried out on personal accounts.

Usually statements are generated daily. First, all cash receipts and debit confirmations are downloaded from the bank. Next, there is the formation of current payment orders, which are transferred to the bank at the end of the working day.

A payment order is a document that instructs its bank to transfer a certain amount of its funds to the account of a recipient. This document has no accounting entries.

In 1C: Accounting 3.0, payment orders are usually created on the basis of other documents, but it can also be done separately. Creation can be done from the list form of this document. To do this, in the "Bank and cash desk" section, select the "Payment orders" item.

In this example, we will consider the creation of a payment order based on the document "Receipt of goods and services". To do this, open the already generated document you need and select the appropriate item in the "Create Based on" menu.

The created document will be filled in automatically. If this does not happen, enter the missing data manually. Be sure to specify the details of the recipient, payer, amount of payment, its purpose and VAT rate.

Uploading payments from 1C to a client bank

Most often, in organizations, payment orders are unloaded to the bank at the end of the working day. This happens in order not to unload each document, but to unload all those accumulated during the day at once.

Consider how this is done in 1C: Accounting 3.0. Go to the form of the list of payment orders ("Bank and cash desk" - "Payment orders"). Click on the "Submit to Bank" button.

A processing form will open in front of you, in the header of which you need to specify the organization or account and the period of unloading. At the bottom of the form, select the file to which the data will be uploaded. It will be created and filled in automatically. Check the flags of the required payment orders and click on the "Upload" button.

In order to ensure the security of data exchange with the bank, a corresponding window will appear. Which will inform you that the file will be deleted after it is closed.

1C will most likely prompt you to connect to the DirectBank service. Let's explain a little what it is. 1C:DirectBank allows you to send and receive data from the bank directly through 1C. This method allows you to avoid uploading documents to intermediate files, installing and running additional programs.

For information on how to issue a payment order and debit from a current account manually, see the video:

How to unload a bank in 1C 8.3 and explode it

The bank statement is loaded into 1C using the same processing as the unloading of payment orders. Open the "Download Bank Statement" tab. Next, select the required organization and data file (which you downloaded from the client bank). After that, click on the "Download" button. All data will get from the file to 1C.

You can see how to reflect the receipt from the buyer in 1C manually in this video: